PARISH COUNCIL MEETING
held on Tuesday
15th October 2024
in the Village Hall, High St.
Present: Councillors G Kirt (Chairman), H. Aylesbury, D Batty, C Bysshe, S Jackson, R Joshi-Boparai, D Lane, S. Singh, A. Staines & the Clerk, Mr J Haste. 15 members of the public were also present.
MINUTES OF MEETING
990. APOLOGIES FOR ABSENCE – Cllrs. R. Randall & Liezl Rossouw. The chairman reported that Cllr. Randall’s Mother had died the previous day and our thoughts are with Cllr Randall at this time
991. MEMBERS DECLARATION OF INTERESTS – None.
992. PUBLIC PARTICIPATION – Jon Gibbison of Hereward Homes was in attendance along with Judith Jacob , land owner. Jon gave a short presentation on a proposal to submit a planning application for 24 stone built homes, 7 of which would be affordable two bed properties. Jon anticipated submitting the application for a site on the North side of Peakirk Road within 2-3 weeks. We agreed to reserve further observations pending consultation on the validated application,
Residents of the Old Lincoln Road, in the vicinity of the Travellers site under development despite refusal of planning permission sought confirmation that the parish council would submit objection observations to the planning inspector. The chairman confirmed that would be the case within the next two days. Residents also expressed their disbelief and concerns that the planning department, and case officer in particular, seemed to continue to support the traveller’s application despite the unanimous refusal by the Planning committee.
993. MINUTES OF PREVIOUS MEETINGS – We unanimously RESOLVED to approve the minutes of the meeting held on 16th July 2024. These were duly signed by the Chairman.
Proposed Cllr. Rita Joshi Boparai Seconded Cllr. Denis Batty
994. MATTERS ARISING FROM PREVIOUS MINUTES (information only) – The chairman reported receipt of the flyers urging caution on the use of fireworks and sought volunteers to assist in the distribution around the village. He also announced that the large remembrance poppies would again be put up on lamp posts and asked for assistance in holding the ladder.
995. PLANNING
a) Local Plan Review (LP) – The chairman reported on a further briefing meeting in the Town Hall, arranged by the Parish Liaison group. The meeting had been attended by himself, Cllrs Batty and Jackson and also attended by the Clerk. The draft LP is set to be available on 18th February 2025 for a scrutiny committee prior to submission to the city council cabinet. The expectation is that the 6 week consultation on the LP will commence sometime in March.
b) Status of current planning applications – The reported no changes to the status of current planning application since the previous meeting and noted that the one application on the agenda for this meeting had been added to the status report
c) Planning Applications –
i 24/01222/HHFUL – 6 High Street – Proposed conversion of recreational space to form a useable bedroom area. On examination of the plans on the planning portal we considered that raising the featureless blank wall facing the high street by a further 1.4 metres would be extremely detrimental to the street scene and be dominant within the conservation area. We noted that the conservation officer had submitted an objection to the planning application. We agreed to support the Conservation Officers objection and urged that the application be REFUSED.
ii Planning Appeals
a) 24/00030/REFPP – 38 Peakirk Road – We noted that this appeal still awaited decision by a planning inspector.
b) 24/00051/REFPP – Land adjacent to 1705 Lincoln Road – As reported above the local residents had been vocal in their frustrations about the continued progress of the travelers in contravention of the Stop order and fearful of the outcome of the planning appeals.
c) 24/00048/ENFOT – Land adjacent to 1705 Lincoln Road – linked to the previous appeal.
iii Enforcement Notices – 21/00405/ENFCOU – 14 Rectory Lane – Change of Use to residential institution – we noted that the applicant had until 20th October to lodge an appeal
d) Neighbourhood Plan (NP) – Cllr. Kirt reported on the continuing work of the NP group to progress the NP review, considered to be viral given the current LP review reported above.
996. COMMUNITY MATTERS
a) Planned Events 2025
i. VE Day Commemoration Beacon of Peace lighting – Thursday 8th May 2025 at 9:30pm.
ii. GlintonFayre 25 with WW2 Victory Commemoration – Sat 28th June.
iii. GlintonFest 25 – Sat 6th Sept with 5 superb bands
iv. Glinton’s Great Garage Sale on Sun 14th Sept
v. planning to organise The Great Glinton Charity Fun run/walk/mobility Event (mobility scooter users are welcome), probably in late May or early October 2025.
a) Ashburn Close Play Area – No Progress to report
b) Anti-social behaviour – Cllr. Jackson reported on the ward meeting with the area policing team held in Marholm on 8th October. The team had made occasional visits in the hope of deterring further occurrences.
c) Bio Diversity matters – Cllr Staines reported the Tree is on order and irrigation tube already in his possession. The nature recovery area is in a mess following occupation by travelers and the City council officer had confirmed action will be taken to tidy the area up. Tony Cook of PECT had also promised grass cutting regime.
d) Climate Change – The Chairman reported on discussions with Gemma Birely of PECT to run a free two-hour workshop in November/December with complimentary food & drinks to promote ways to save money and energy.
e) “The Great Collaboration” Cllr. Staines reported that the scheme offered a Climate Change toolkit and acted as a repository for innovative ideas and best practice and worth bearing in mind for future Climate change activities
f) Booster Mast – Cllr. Lane reported that he had requested further details and awaited a response in order to present positive proposal to the parish council at a future meeting
g) Defibrillator training – deferred to November meeting in the absence of Cllr. Randall
h) Community Engagement – Cllr. Jackson reported a further reduction activity on the Facebook sites, with a growing number of followers and interest in the Parish council page exceeding that on the events page
i) Village Hall working Group – the chairman reported that the working party continued to make good progress and he expected to make the initial application for grant funding in the very near future. Cllr Lane had also located the original plan drawings for the village hall which are now in the possession of the Chairman.
j) Village Sign –Inn the absence of Cllr. Randall deferred to November but believed to be at an advanced stage of production.
k) Other signs – The chairman reported that the hedgehog signs had been erected. Cllr. Lane referred to City Council Hedgehog signs and asked the Clerk to seek to obtain some of these for our use.
l) Village Crest – we considered the revised and improved shape of the draft and would consider this alongside the village sign for decision on letterhead design by the parish council
m) Community Orchard – A meeting has been arranged with the Strategic Pipeline Alliance (SPA) to agree the location and a date for planting. We RESOLVED to agree the requisite £3000 grant connected to this project.
Proposed Cllr. Helen Aylesbury Seconded Cllr. Denis Batty
997. REPORTS – Standing item –
a) The chairman reported on attendance of himself, Cllr Jackson and the Clerk at a consultation meeting organised by the city council entitled “Shaping our City” called to seek residents views on plugging the large funding shortfall in the proposed 2025/26 Budget.
b) Cllrs Batty, Jackson & Kirt together with the Clerk had attended a special meeting of the parish liaison group with presentation by castor parish councillor David Shaw and Martin Chilcott, chairman of Protect Rural Peterborough, (PRP). The meeting was called to inform parishes of the implications of the Local Plan Review and the potential impact on rural villages.
998. GOVERNANCE MATTERS
a) Annual Return, external auditors Report and the Notice of Conclusion of Audit. The Clerk reported the content of the audit report and the auditor’s opinion that the parish council had responded incorrectly to questions on the annual return in respect of the exercise of the public rights. The annual return, External auditor’s report and Certificate, together with the Notice of Conclusion of Audit, have all been published and are available on the parish council website. We also noted that the Auditors have added that there were no other matters to draw to the attention of the parish council. We RESOLVED to note and accept the report.
Proposed Cllr Bysshe Seconded Cllr Singh
b) Cemetery Hedge Height reduction – The Clerk reported having sought three tenders, despite a lengthy conversation the third tenderer did not submit a price. Of the two prices received we RESOLVED to appoint Willowtree services to carry out the work at the price submitted.
Proposed Cllr Bysshe Seconded Cllr Joshi-Boparai
c) Memorial Siting on adjoining plots – We considered the request from the daughters of the late Mrs Ward, to have the cremated remains of their Mother buried in the space behind the ashes of their father, interred thirty years previously. In addition, a request to be permitted to move the existing headstone, with an additional inscription be moved to the rear of both graves. The new location will be out of alignment with others memorials but would be preferable to the interment of ashes behind the memorial. Fortunately, the cremated remains bay is widest at that point and tapers to a single row at the northern end. We RESOLVED to agree to the family wishes.
Proposed Cllr Bysshe Seconded Cllr Joshi-Boparai
d) Cemetery – Memorial Application – we considered the graphics of the application before us for a memorial headstone for the late Stephen Makin. We unanimously RESOLVED to permit the application as drafted.
Proposed Cllr. Lane Seconded Cllr. Staines.
999. OFFICIAL NOTICES AND CORRESPONDENCE – None not covered elsewhere on the agenda
1000. HIGHWAYS & other issues within the village –
a) This afternoon Cllrs Kirt and Batty together with the Clerk met the Head of Highways, James Collingridge, for a village walkabout. A number of issues were discussed including graffiti removal, renewing white and yellow lines, establishing 20MPH in North Fen Road and Mile Drove, siting of an additional bin and traffic calming
The issues raised were all recorded on a spreadsheet and James undertook to have the matters investigated and the spreadsheet updated.
1001. FUTURE AGENDA ITEMS –
a) Grant funding – recruiting a fund raiser
b) Village signage and heritage plaques / information boards incl. by the pump
c) Community Cinema
d) Local Plan consultation
1002. Date of Next Meeting – The next scheduled meeting of the parish council is to be held on Tuesday 19th November.
The Chairman closed the meeting at 8.56pm.
Clerk/Proper Officer,
16th October